Notarized Requirements

Documents are required to be notarized in some cases. *This doesn't refer to birth, death, marriage, or divorce certificates. Please look under the header "Documents that do not need to be notarized" below.*

Some examples of those documents are:

  • Powers of Attorney (POA)
  • School transcripts/ Diplomas
  • Translations
  • Virginia issued background checks

Please note:

  • A proper notarization must include the seven (7) items required by Virginia law to be able to be authenticated. Click here for those 7 items.
  • Please check your notary’s name here to ensure it matches our records exactly, At this time, our office does not authenticate E-notary’s.
  • Documents in different languages are accepted but the notarization must be in English.

Documents that do not need to be notarized

Documents issued by a Virginia Circuit Court, Department of Health- Vital Records (804-662-6200), or the State Corporation Commission (804-371-9967) cannot be notarized. No exceptions. Instead, they are required to be issued within the past 12 months. 

Examples of those documents are:

  • Vital Records (birth, death, marriage, divorce, single status)
  • Marriage records issued by a Virginia Circuit Court (you must ask for a triple seal to be attached to your marriage record. It will be returned if there is no triple seal.)
  • Virginia issued circuit court documents (divorce decree, name change, single status)
  • Virginia State Corporation Commission issued documents

Contact Information

Secretary of the Commonwealth’s Office
Authentication Division
1111 East Broad St, 1st Floor
Richmond, VA 23219

Phone: 804-692-0114